Privacy and Student Records
Sexual Harrassment Policies
Nondiscrimination Policy Statements
Computer- and Network-Use Policy
The University of California, Irvine (UCI) provides computing resources and worldwide network access to members of the UCI electronic community for legitimate academic and administrative pursuits to communicate, access knowledge, and retrieve and disseminate information. All members of the UCI community (faculty, staff, students, and authorized guests) sharing these resources also share the rights and responsibilities for their use.
Rights and Responsibilities
Worldwide, open-access electronic communication is a privilege and continued access requires that users act responsibly. Users should be able to trust that the products of their intellectual efforts will be safe from violation, destruction, theft, or other abuse. Users sharing computing resources must respect and value the rights and privacy of others, respect the integrity of the systems and related physical resources, and observe all relevant laws, regulations, and contractual obligations. Users are responsible for refraining from acts that waste resources, prevent others from using them, harm resources or information, or abuse other people. To help protect files, users are responsible for setting passwords appropriately and for keeping passwords confidential by not giving them to another person.
Most UCI-owned computers are under the control of a system administrator or lab manager. These administrators are expected to respect the privacy of computer system users. However, UCI computer system administrators may access user files or suspend services on the systems they manage without notice as required to protect the integrity of computer systems or to examine accounts that are suspected of unauthorized use, misuse, or have been corrupted or damaged. This includes temporarily locking vulnerable accounts, removing hung jobs, reprioritizing resource intensive jobs, and such.
Many UCI departments have their own computing and networking resources and policies. When accessing computing resources, users are responsible for obeying both the policies described here and the policies of other departments. Student responsibilities are also described in the University of California Policies Applying to Campus Activities, Organizations, and Students. In addition, all users are responsible for obeying policies of off-campus network services accessed using UCI resources.
Examples of Misuse
Examples of misuse include, but are not limited to:
Knowingly running or installing on any computer system or network, or giving to another user, a program intended solely for the purpose of damaging or placing excessive load on a computer system or network. This includes, but is not limited to, computer viruses, Trojan horses, worms, bots, flash programs, or password cracking programs.
Attempting to circumvent data protection schemes or uncover security loopholes without prior written consent of the system administrator. This includes creating and/or running programs that are designed to identify security loopholes and/or intentionally decrypt secure data.
Using computers or electronic mail to act abusively toward others or to provoke a violent reaction, such as stalking, acts of bigotry, threats of violence, or other hostile or intimidating "fighting words." Such words include those terms widely recognized to victimize or stigmatize individuals on the basis of race, ethnicity, religion, sex, sexual orientation, disability, and other protected characteristics.
Posting on electronic bulletin boards or Web pages materials that violate the University's codes of conduct (faculty, student). This includes posting information that is slanderous or defamatory in nature or displaying graphically disturbing or sexually harassing images or text in a public computer facility or location that are in view of other individuals.
Attempting to monitor or tamper with another user's electronic communications or reading, copying, changing, or deleting another user's files or software without the explicit agreement of the owner.
Violating terms of applicable software licensing agreements or copyright laws.
Using campus networks to gain, or attempt to gain, unauthorized access to any computer system.
Using a computer account or obtaining a password without appropriate authorization.
Facilitating or allowing use of a computer account and/or password by an unauthorized person.
Employing, either directly or by implication, a false identity when using an account or other electronic resources. This includes sending unauthorized mail that appears to come from someone else.
Performing an act without authorization that will interfere with the normal operation of computers, terminals, peripherals, networks, or will interfere with others' ability to make use of the resources.
Using an account for any activity that is commercial in nature not related to work at UCI, such as consulting services, typing services, developing software for sale, advertising products, and/or other commercial enterprises for personal financial gain.
Deliberately wasting computing resources, such as playing games (for example, MUDS or IRC) while someone else is waiting to use the computer for UCI-related work, sending chain letters, spamming, treating printers like copy machines, storing or moving large files that could compromise system integrity or preclude other users' right of access to disk storage, and the like.
Consequences of Misuse
Misuse of computing, networking, or information is unacceptable, and users will be held accountable for their conduct. Serious infractions can result in temporary or permanent loss of computing and/or network privileges and/or Federal or State legal prosecution. Appropriate corrective action or discipline may be taken in conformance with applicable personnel policies, student policies, collective bargaining agreements, and procedures established by the Academic Senate. California Penal Code, Section 502 makes certain computer abuses a crime, (such as illegal reproduction of software protected by U. S. copyright law) and penalties can include a fine and/or imprisonment. Files may be subject to search under proper authorization.
Minor infractions of this policy, such as poorly chosen passwords, overloading systems, excessive disk space consumption, are typically handled internally to the department in an informal manner. More serious infractions such as abusive behavior, account invasion or destruction, attempting to circumvent system security, and the like are handled formally through the Office of the Dean of Students or by other appropriate officials.
For additional information, contact the Office of Information Technology (242 Multipurpose Science and Technology Building) by calling (949) 824-2222, or by sending e-mail to firstname.lastname@example.org.
The following abbreviations are used in the Schedule of Classes and on student transcripts to indicate course designations.
Subject abbreviation chart.
Inactive Degree Programs
Applied Ecology, B.S.; Arts Interdisciplinary, B.A.; Business Administration, M.B.P.A.; Comparative Culture, B.A.; Educational Administration (joint program with UCLA), Ed.D.; Educational Technology Leadership, M.A.; Environmental Analysis and Design, B.A.; Environmental Health Science and Policy, M.S., Ph.D; Fine Arts, M.F.A.; French, M.A., Ph.D.; Geography, B.A.; Health Psychology, Ph.D.; Human Development, Ph.D.; Humanities, B.A.; Linguistics, B.A.; Public Administration, M.B.P.A., M.P.A.; Radiological Sciences, M.S., Ph.D.; Russian, B.A.; Spanish, M.A.T.; Urban and Regional Planning, Ph.D.
Privacy and Student Records
The University of California campuses maintain various types of records pertaining to students; some are maintained for academic purposes; others, such as hospital and employment records, are maintained for other specific purposes. Student records that is, those pertaining to students in their capacity as studentsinclude but are not limited to academic evaluations, transcripts, test scores and other academic records, general counseling and advising records, disciplinary records, and financial aid records. At UCI, an "applicant" becomes a "student" at the time of submission of their Statement of Intent to Register form.
The disclosure of information from student records is governed in large measure by the Federal Family Educational Rights and Privacy Act of 1974 (FERPA), by the State of California Education Code, and by University policy and procedures implementing these laws which protect the student's right of privacy, provide safeguards for the confidentiality of student records, and permit students access to their own records.
Pursuant to the Federal Family Educational Rights and Privacy Act of 1974 and the University of California Policies Applying to the Disclosure of Information from Student Records, students at the University have the following five rights:
1. To inspect and review records pertaining to themselves in their capacity as students
2. To inspect records maintained by the campus of disclosure of personally identifiable information from their student records
3. To seek correction of their student records through a request to amend the records or a request for a hearing
4. To file complaints regarding alleged violation of the rights accorded students by the Federal Act with the Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue S.W., Washington, D.C. 20202-5920; http://www.ed.gov/policy/gen/guid/fpco/index.html
5. To have withheld from disclosure, in the absence of their prior consent for release, personally identifiable information from their student records, with exceptions as noted in the University student records policies.
There are instances in which information can be disclosed without prior written consent of the student. University officials may require access to student records in the course of the performance of their assigned duties. Further, confidential information can be disclosed without prior written consent of the student (a) in connection with conditions of certain financial aid awards; (b) when the campus is complying with a judicial order or subpoena; and (c) when authorized federal or State officials are conducting an audit or evaluation of federally supported educational programs. There are also other situations in which the University is required to disclose information. See University of California Policies Applying to Campus Activities, Organizations, and Students, Part B, Section 130.721 for a list of exceptions.
Normally, the campus will release the following as personally identifiable information which can be made public:
date and place of birth
address (local and/or permanent)
campus e-mail address
dates of attendance
major field of study
degrees and honors received
number of course units in which enrolled
enrollment status, (e.g., undergraduate or graduate, full-time or part-time)
most recent previous educational institution attended
participation in officially recognized activities, including intercollegiate athletics
name, weight, and height of participants on intercollegiate University athletic teams
However, students have the right to refuse to permit any or all of these categories to be designated public information with respect to themselves. Students should view the UCI Student Information Release Matrix on the Registrar's Web site at http://www.reg.uci.edu to see what information is available for release, and what groups may have access to that information.
Students wishing to restrict release of public information should contact the Registrar's Office for instructions on how to do so.
If a student requests that information from his or her records not be regarded as public information, then the information will not be released to anyone without the written consent of the student. The student should be aware of the important implications of exercising this right. For example, if a request is made to withhold from disclosure a student's name and degrees and honors received, the campus cannot release for publication information on any honors received by the student, such as election to Phi Beta Kappa, and cannot include the student's name and degree earned in the campus commencement program without the written consent of the student. Similarly, if a request is made to withhold from disclosure a student's name and dates of attendance, a student's status as a student cannot be verified for potential employers with out the written consent of the student. Further, if a student's last instruction to the campus was to withhold from disclosure the degree granted to that student and the date on which the degree was conferred, that information cannot be confirmed for a third party in connection with the appointment of that graduate to a new position or in connection with an honor that individual received without the written consent of the student.
It is extremely important for each student to keep the Registrar's Office currently informed as personal data changes occur to assure that accurate and complete records are maintained.
Students are informed annually of their rights under the University's student records policies and FERPA. Copies of the FERPA and University and campus policies are available for review in the Reference Room, Langson Library. In addition, University policies are published in University of California Policies Applying to Campus Activities, Organizations, and Students, available online at http://www.students.uci.edu/conduct/uci_policy.php#130.00.
Complaints regarding alleged violation of the rights accorded students by FERPA may be filed with the University Registrar. A complaint must be made within 180 days of when the alleged violation was discovered (not necessarily when the alleged violation may have occurred). Additionally, a student may file a complaint with the U.S. Department of Education's Family Policy Compliance Office (http://www2.ed.gov/policy/gen/guid/fpco/index.html).
Types and locations of major student records maintained by the campus are listed in the attached table; consult the UCI Web site at http://www.uci.edu or the Campus Directory or building directories for room numbers.
Salary and Employment Information
Click here for the salary and employment information chart.
UCI Six-Year Graduation Rates by Sex and Ethnicity
Click here for the graduation rate chart.
Nondiscrimination Policy Statements
Student-Related Matters. The University of California, in accordance with the applicable Federal and State law and University policy, does not discriminate on the basis of race, color, national origin, religion, sex, gender identity, pregnancy,1 physical or mental disability, medical condition (cancer-related or genetic characteristics), ancestry, marital status, age, sexual orientation, citizenship, or service in the uniformed services.2 The University also prohibits sexual harassment, including sexual violence. This nondiscrimination policy covers admission, access, and treatment in University programs and activities.
Employment Practices. The University of California prohibits discrimination against or harassment of any person employed by or seeking employment with the University on the basis of race, color, national origin, religion, sex, gender identity, pregnancy,1 physical or mental disability, medical condition (cancer-related or genetic characteristics), genetic information (including family medical history), ancestry, marital status, age, sexual orientation, citizenship, or service in the uniformed services (as defined by the Uniformed Services Employment and Reemployment Rights Act of 1994).2
University policy also prohibits retaliation against any employee or person seeking employment for bringing a complaint of discrimination or harassment pursuant to this policy or against a person who assists someone with a complaint of discrimination or harassment, or who participates in any manner in an investigation or resolution of a complaint of discrimination or harassment.
The University of California is an affirmative action/equal opportunity employer. The University undertakes affirmative action to assure equal employment opportunity for minorities and women, for persons with disabilities, and for covered veterans.3
University policy is intended to be consistent with the provisions of applicable State and Federal laws. Inquiries regarding the University's nondiscrimination policy may be directed to: Kirsten Quanbeck, Assistant Executive Vice Chancellor, Director/Title IX Officer, UCI Office of Equal Opportunity and Diversity, 103 Multipurpose Science and Technology Building, Irvine, CA 92697-1130; email@example.com; telephone (949) 824-5594 (voice), 824-7593 (TDD).
includes pregnancy, childbirth, and medical conditions related to pregnancy or childbirth.
2Service in the uniformed services includes membership, application for membership, performance of service, application for service, or obligation for service in the uniformed services.
3Covered veterans includes veterans with disabilities, recently separated veterans, Vietnam-era veterans, veterans who served on active duty in the U. S. Military, Ground, Naval or Air Service during a war or in a campaign or expedition for which a campaign badge has been authorized, or Armed Forces service medal veterans.
Sexual Harassment and Consensual Relationships Policies
Adapted from the full text of the UC Policy on Sexual Harassment
The University of California is committed to creating and maintaining a community where all persons who participate in University programs and activities can work and learn together in an atmosphere free of all forms of harassment, exploitation, or intimidation. The University is strongly opposed to sexual harassment, including sexual violence, and such behavior is prohibited both by law and by University policy. Any member of the University community may report conduct that may constitute sexual harassment under this policy. The University will respond promptly and effectively to reports of sexual harassment, and will take appropriate action to prevent, to correct, and if necessary, to discipline behavior that violates this policy. This policy also prohibits retaliation against a person who reports sexual harassment, assists someone with a report of sexual harassment, or participates in an investigation or resolution of a sexual harassment report. Consensual sexual or romantic relationships between members of the University community are subject to other University policies, including the Faculty Code of Conduct and the UCI Policy on Conflicts of Interest Created by Consensual Relationships.
Questions or reports regarding the UC Policy on Sexual Harassment or the consensual relationships policies may be directed to Kirsten K. Quanbeck, Sexual Harassment/Title IX Officer and Assistant Executive Vice Chancellor/Director of the UCI Office of Equal Opportunity and Diversity, 103 Multipurpose Science and Technology Building, Irvine, CA 92697-1130; telephone (949) 824-5594 5594 (voice), 824-7593 (TDD); firstname.lastname@example.org.
Links to the full text of the UC Policy on Sexual Harassment, the Faculty Code of Conduct, and the UCI Policy on Conflicts of Interest Created by Consensual Relationships are available at http://www.oeod.uci.edu/sho/shpolicies.html.
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